Berkeley Catering Privacy Policy


Berkeley Catering need to gather and use certain information about individuals. These can include clients, suppliers, business contacts, staff and other people the organisation has a relationship with. This policy describes how personal data must be collected, handled and stored to comply with the new GDPR directive.

Why This Policy Exists

This GDPR policy ensures:

Data Protection Act (DPA)

TThe DPA 1998 describes how organisations must collect, handle and store personal information. These rules apply regardless of whether data is stored electronically, on paper or on other materials. To comply with the law, personal information must be collected and used fairly, stored safely and not disclosed unlawfully.

The DPA is underpinned by eight important principles. These say that personal data must:

People, Risks and Responsibilities

Policy Scope:

It applies to all data that the companies hold relating to identifiable individuals, even if that information technically falls outside of the Data Protection Act 1998.

This can include:

Data Protection Risks

This policy helps to protect the companies from some very real data security risks, including:


Everyone who works for or with the companies have some responsibility for ensuring data is collected, stored and handled appropriately.

Each person that handles personal data must ensure that it is handled and processed in line with this policy and data protection principles. The directors are ultimately responsible for ensuring that the companies meet their legal obligations.

The Data Protection Officers (Amit Patel & Sheriff Animashaun), are responsible for:
The IT representative, (Matthew Bell) is responsible for:
The client liaison and communications representative, (Chris Parkman) is responsible for:

General Staff Guidelines

Data Storage

These rules describe how and where data should be safely stored. Questions about storing data safely can be directed to the IT representative.

When data is stored on paper, it should be kept in a secure place where unauthorised people cannot see it.

These guidelines also apply to data that is usually stored electronically but has been printed out for some reason:

Data Use

Personal data is of no value unless the business can make use of it. However, it is when personal data is accessed and used that it can be at the greatest risk of loss, corruption or theft:

Data Accuracy

The law requires the companies to take reasonable steps to ensure data is kept accurate and up to date.

The more important it is that the personal data is accurate, the greater the effort the companies should put into ensuring its accuracy.

It is the responsibility of staff who work with data to take reasonable steps to ensure it is kept as accurate and up to date as possible.

Subject Access Requests

All individuals who are the subject of personal data held by the companies are entitled to:

If an individual contacts the company requesting this information, this is called a subject access request.

Subject access requests from individuals should be made by email, addressed to the data controller at The data controller can supply a standard request form, although individuals do not have to use this.

Individuals will be charged £10 per subject access request. The data controller will aim to provide the relevant data within 14 days. The data controller will always verify the identity of anyone making a subject access request before handing over any information.

Disclosing Data for Other Reasons

In certain circumstances, the Data Protection Act allows personal data to be disclosed to law enforcement agencies without the consent of the data subject.

Under these circumstances, the company will disclose the requested data. However, the data controller will ensure the request is legitimate, seeking assistance from the board and from the companies’ legal advisers where necessary.

Providing Information The company aims to ensure that individuals are aware that their data is being processed, and that they understand:

How the data is being used.

How to exercise their rights.


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Amit Patel